Author: Derek Dunham

At last week’s Sales & Marketing Roundtable, we had a very special guest. We celebrated Martha B.’s 105th birthday! Martha has been an independent living resident of Parkway Village in Little Rock, Arkansas, for over 17 years.

After we sang Happy Birthday to her, Martha shared her perspective on life at a senior living community, her fondest memories, and some wise words on how to live a vibrant life, no matter your age.

Here are some questions Martha answered from participants, who were participating virtually everywhere on zoom.

What’s your favorite thing about being 105?
“I like to watch my grandkids and great-grandkids. It’s fun to watch them and see what they do. I have seven total grandchildren, and three are married now. I like to play bridge. But my big problem is being able to see, so I can’t do that as much any longer. Getting around is harder, too, but I always make it to bingo.”

What is the secret of staying so young and vibrant?”
“Well, I’ve always been active. I was always active in organizations at church. I knew the local high school principal well. After my children were grown, I went to work over there as a secretary for 22 years. Then, my husband had a small business and I kept the books. So, I did two or three jobs over the years and kept real active. I play bridge a lot, and I’ve always loved knitting and embroidery. After I retired, I did a lot of that.”

What’s the biggest change you’ve seen over the course of your life?”
“I’ve seen the invention of radios, TV, cars — my first car was a Ford that my dad had to crank in the front to go forward! That was the first car I can remember.  I’ve also seen a lot of change in home appliances. I didn’t have a washing machine or a dryer growing up, and those kinds of things are wonderful to have around the house.”

Do you have any fond memories of the last 105 years you would like to share?
“I have just enjoyed my life. I’ve always gone to Sunday school and church, and I’ve always stayed involved there. I love knitting, I do a lot of that at church. I play lots of bridge, and they say that’s very good for your mind. And I try to play bingo! When I moved here, I was very active and knew everybody and enjoyed all of the activities. Nowadays, things have slowed down because I can’t see as well, but I would still be doing everything if I could.”

What is the biggest historical event that stands out to you in the 105 years you’ve lived?
“Oh, goodness. It’s hard to think of one … I watched our church burn. I lived close enough to see the smoke. When I went over with my family, I saw it burning. That was ‘history’ to me.”

What is life like there at Parkway Village?
“It’s great, they’ve really taken care of me here. It’s been a perfect place for me. I moved here after I developed macular degeneration and I could no longer drive, so my son said I needed to be somewhere with people. Since I moved here, everyone has been wonderful to me. We have excellent security. The maintenance team comes as soon as you call. I have a housekeeper who comes to my apartment once a week, but other than that, I take care of myself and live independently. And I hope I can keep doing so!”

Do you have any advice for us on helping people make the decision to move to a community?
“People always say, ‘I’m not ready.’ But what I try to tell them is, ‘You will never be ready.’ But you just have to pick up and move. My son is a psychiatrist, and he made sure I left home, because I wouldn’t have been able to get along when I couldn’t drive anymore. So, you need to move somewhere to be with others. I think a lot of people wait until it’s too late.”

Is there anything else you’d like to share?
“I wanted to mention that Boston University has contacted me. They do work for a lot of senior organizations. They asked me to volunteer for their Alzheimer’s research, so I’m working for them. They have a number of people in my age group in the process of testing.”

Happy birthday to Martha! We are so grateful that you were able to join us on the roundtable today. You are a testament to all we do!

Please join our weekly Sales & Marketing Roundtables on Thursdays at noon ET, 11 a.m. CT and 9 a.m. PT.

For login information, email 

 

During the past quarter of the Varsity virtual roundtables, some common themes, challenges and frustrations seemed to come up over and over with our participants across the country. Here are some of the solutions they gave during our weekly brainstorming sessions.

l. How do you address staffing issues?

Many participants say staffing is a huge issue. “We have only been able to staff half the number of people that we actually need,” said one marketer. “It’s been very, very difficult to hire more people.”

      Solutions:

• Adjust compensation/provide sign-on bonuses

“Our staffing issues seem to be getting better slowly,” said one participant. “We’ve adjusted compensation to meet demand.”

• Brainstorm new tactics

“We have a task force that meets biweekly, and we’ve brainstormed new ways to recruit and retain,” said a marketer. “We’ve implemented gestures such as pizza parties and other events to show our appreciation to our employees.”

• Recruit displaced food service workers

“One organization recruited by going after the displaced and unhappy food service workers and housekeepers from the service sector,” shared Seth Anthony of LW Consulting. “Their ad was basically: ‘Do you want steady hours and benefits that you’re not getting at the restaurant? Come work in senior living!’ They actually managed to really backfill a lot of their staff by using that message and hammering it home.”

• Provide transportation

“I knew a place that offered employee transportation, where the routes were mapped in tandem with their staffing needs,” said a participant. “They provided the transport in urban areas, which allowed them to hire people who they would not have reached otherwise.”

• Plan innovative career fairs

“I saw somebody who did a career fair with a food truck,” shared another marketer. “I thought that it was creative and fun to combine the two events.”

• Get on TikTok

“We have a few employees at our building who graduated from dining services to becoming CNAs,” shared a participant. “They noted that being on TikTok is ideal for reaching the younger demographic.”

2. Should you put pricing on your website?

“We have put all of our pricing on our website, everything in detail for all levels of care,” a marketer shared. “We’ve done that for many, many years, and none of our competition around here has any of their pricing on the web — other than they have a ‘starting at’ or a basic range. We constantly hear from people that come in to see us that say, ‘I’m so glad you have that on your website because I knew exactly what I was getting into when I came here.’”

“I always use the analogy of when you’re going to a restaurant and you Google them, you look at the menu and they have no prices, you’re probably not going to go there,” shared another marketer. “You’re probably going to just move on until someone’s a little more transparent.”

3. How do you handle events in a changing COVID-19 landscape?

“If you have the ability to hold events in person, you may be able to offer hybrid options if people are still sensitive to the COVID-19 issue, even if regulations say that in person is safe,” shared Derek Dunham.

Another idea? Record the event. “We did a four-part dementia virtual series, and we recorded them,” said a participant from Washington state. “And we just had an email from somebody who couldn’t attend in person. They commented on how nice it was to be able to view the seminar recordings at their own pace.”

4. How do you encourage people to move from their homes when they don’t feel ready?

“I’ve had my directors use the phrase, ‘Beat the clock.’ If someone is reticent, or their body language is closed off, the directors will go into the ‘beat the clock’ conversation,” said a participant from Pennsylvania. “We phrase it as such: that they have to roll the dice, and hope they do ok in the future. We give them the statistics and introduce the gamble of risk and uncertainty.”

“One of our campuses has a ridiculously long waitlist. We initiated this new program called ‘Get Ready to Say Yes,’” shared a marketer in Washington state. “We do meetings with the people on our waitlist, so that when the time comes when we call, they’re prepared to say yes. We’ve had realtors and downsizers come in. It’s a way to engage waitlisters and get them ready to go.”

5. What skill sets do you look for in a sales counselor?

“All of our sales counselors are over 60, in their sixties and seventies,” said a marketer in Washington state. “I think that having the life experience and empathy, and having gone through it with their own parents as hands-on market experience, is so valuable.”

“I agree, I think the biggest deal is with the relationship,” said another participant. “We are very lucky here to have great salespeople with diverse backgrounds. They can learn the product, but you can’t teach that relationship-building aspect.”

“A couple communities I know had luck hiring people who were previously college admission counselors,” shared Seth Anthony. “I think it’s because it’s similar, where they’re selling something big, multi-dollar, kind of intangible, and heavy on their brand that comes with a lifestyle.”

Look for our next monthly roundtable recap in your inbox. Until then, please be sure to join our weekly Sales & Marketing Roundtable on Thursdays at noon ET, 11 a.m. CT and 9 a.m. PT.

For login information, email 

 

One of the most mispronounced words of 2021 is disrupting senior living communities in 2022.

Near the beginning of December, our participants had heard about the Omicron variant, but it wasn’t impacting them much yet. One marketer said, “The last data I heard was yesterday in our area that there were only nine cases of COVID-19 in our hospital, which is the lowest it’s been since the beginning of the pandemic.”

Another participant commented, “Right now we’re preparing for ‘just in case’ mode, making sure our communities and departments have rapid tests and enough PPE.”

Even during the second week of December, the focus was on planning and throwing holiday parties, not on Omicron. One roundtable participant said, “We’re having all kinds of holiday activities, and it has been fun to come together as a community to do this.”

And when we asked if the Omicron variant was an issue? Responses included:  “I haven’t heard a thing” and “not yet.”

The Holiday Gift Nobody Wanted

Later in December, concern began to mount. “We’re getting anxious about the Omicron variant,” said one participant. “We’re asking families to be cautious and test before visiting. We’re reloading on PPE and N95 masks to use in the buildings for a few weeks. We’re trying to keep things safe through this surge.”

A roundtable member in Arkansas commented, “A lot more folks are taking it more seriously. People are masking up more in the community.” A participant in Illinois added:  “There is an uptick in the Omicron variant around here. We’re offering free testing for the community.” From Wisconsin, we heard: “We’re going to get through Christmas and keep moving forward until after the holiday. We held a clinic last week where 75 people got boosted, including both residents and employees. Everyone is nervous about what’s going to happen with the new variant.”

New Year, New Cases

By the end of the month, communities were shutting down New Year’s Eve parties. One couple received a celebration kit complete with filet mignon, a dessert sampler and party hats after the community’s bash was canceled due to an outbreak among the staff.

Now that Varsity has held its first post-holiday roundtable on January 6, the situation has blown up. With Omicron surging, many communities feel like it’s Groundhog Day — they closed, they opened, and now they’re closed again.

One marketer commented, “COVID-19 has definitely hit here for staff as well as our residents, and all of our areas of long-term care as well as independent living. All of our events where we’re bringing people on-site have been canceled at this time. Private appointments or tours are on a case-by-case basis.”

Reports were similar at another community: “We’ve been hit hard with lots of cases of COVID-19. The state has surged in a big way, like everyone. We’re owned by a hospital system and they offered a drive-through testing to the community. 42% tested positive.”

What Are Your Resolutions for 2022? 

With communities across the country dealing with Omicron, one participant said, “I hear a lot of defeat in people’s voices. We can be very grateful for a lot.”

Another marketer commented, “It’s been a challenging time but there is a lot to be thankful for. We have had a really good year and I think we can have that again. I think the pandemic has caused a lot of fear, but I think it’s more about being cautious. Another participant added, “Once people got vaccinated, things got into a bit more normal living. And now it’s taken a big swing back right now. It isn’t going to be like this forever.”

Some roundtable members felt that we’ll get used to it. “Hopefully it will be like the flu in the future and we just get a booster shot, just like the flu has a different variant.” And one last comment: “I think we will just start accepting this new reality for restrictions for safety.”

Let’s all resolve to think positive and support one another in 2022! We’re looking forward to coming together this week. You’re welcome to join our Sales & Marketing Roundtable on Thursdays at noon ET, 11 a.m. CT and 9 a.m. PT.

For login information, email .

This November, many participants in our Thursday roundtables commented that leads are still pouring in. One marketer said, “We’re getting inquiries like crazy.” Another agreed, “It’s been our strongest year in 10 years.”

But even the busiest communities are working hard to capitalize on every lead and plan for the future. While other people were getting ready to pass the potatoes, our participants were passing around both new and tried-and-true sales and marketing approaches that are working for them:

1. Keep resident encounters casual. “We are seeing success with holding more casual events where prospects can mingle with residents versus having a more formal resident panel (which can be viewed as too scripted), so prospects can ask more specific questions about things not being presented here.”

2. Stay in touch. “There are usually about eight to nine articles in the marketing newsletter highlighting all the things we’re doing within the community,” said one participant. “Our sales team says prospects comment on it all the time.”

3. Stop talking, start listening. “People need someone who listens, not somebody who talks,” said a marketer. “I worked with a sales guy who was a master of the art of silence. He’d ask a question, and he’d stop talking. If you can stop talking long enough, the other person will start talking and open up.”

4. Overcome objections. Now that COVID-19 is slowing down, people are back to the classic excuses for not making the move. Here are some comebacks our participants found effective:

Objection: “I’m not ready yet.”

Answer: “I completely understand; however, can I ask what your hesitation is?”

Objection: “Wow, there’s a lot of old people here.”

Answer: “That’s because we take such good care of people, they live to a ripe old age.”

5. Update your floor plans. “We’re filling larger apartments, but it’s the smaller apartments that are harder to sell,” said one marketer. “We’re having work done, taking a wall down to make a bigger living space. People want their kitchen table, they don’t need that second bedroom.”

6. Offer trial stays. “There is a program that a community offers where if they stay one month, they get the second one free. Marketing it that way has been successful for them,” said a participant. “There is also a community that does a Safe & Warm program, which has been very successful for them when offering people to come in and live at the community on a trial basis during the winter months.”

7. Automate insights. “We’re trying to wrap up and create a sense of urgency now, so people move in the beginning of the year,” said one marketer. “We integrated some automated marketing in our database, and that’s really delivered some tangible results from our sales team. It’s giving us insights into our inquires and visits to our websites.

We’d like to leave you with one final thought: Normalize life again. “We need to remind people that there is a life to be lived,” said one participant. Another said, “It’s not entirely business as normal, but the more we act like it is, the better.”

Look for our next monthly roundtable recap in your inbox. Until then, please be sure to join our weekly Sales & Marketing Roundtable on Thursdays at noon ET, 11 a.m. CT and 9 a.m. PT.

For login information, email 

 

 

 

Today we’re talking to Sadiya Abjani, Director of Learning & Equity at SAGE, the world’s largest and oldest organization focused on advocacy and services for LGBT elders. SAGECare, SAGE’s cultural competency training and credentialing program, provides training and consulting services to elder care providers.

According to Sadiya, a recent AARP study shows that over 60% of the LGBT community fears discrimination when accessing residential long-term care. This population would feel more comfortable if the company had been trained. However, many people have misconceptions about the training, as well as about the LGBT population at their communities. In this post, we’ll highlight nine truths to combat some of those misconceptions.

1. The training isn’t preachy or pedantic.
“People will come up to me after the training and say, ‘I thought you were here to push the gay agenda,’” says Sadiya. “There’s a misconception that the training will be preachy or pedantic, but it’s about the care.”

A quick overview of the training: There are separate, highly interactive trainings for management and line staff. (These trainings have been converted to virtual sessions during COVID-19, and received high marks by participants.) Each training focuses in on language, assumptions and historical context. It puts you in the shoes of an LGBT person. It’s all about creating inclusive communities — working with LGBT adults of color, veterans and elders, specifically, according to Sadiya.

2. You won’t be judged for your beliefs.
“Some folks in leadership may be hesitant to do the training,” says Sadiya. “The message we want to convey is that this isn’t about whether you accept LGBT people or not. The point of the training is that it is your mission to provide the best possible care to everyone who walks in your door. In order to help you do this, the training provides information, tools and skills that you need. We don’t want to judge individuals for their beliefs,” she continues. “We accept everybody as they are. We reach across that divide to focus on providing that best possible care.”

3. Your employees will be more accepting of the training than you may think.
Another misconception is that the staff won’t be on board. “This message that it (the training) is about the human being — that really resonates with everyone,” says Sadiya. “We’ve had success with organizations with an incredibly diverse staff.”

4. There’s no one type of organization that is most open to the training.
“There are organizations that we have worked with that have been more hesitant than others; the training stretches them. There’s an assumption that this hesitancy is found along religious lines, but that’s not true,” Sadiya says. “Some organizations see the merit of the training and champion it, regardless of religious affiliation or background.”

5. You have LGBT people at your community, even if you don’t know it.
“A huge misconception among organizations is: ‘We don’t have any LGBT people here,’” says Sadiya. Statistics prove that perception wrong. “The issue is that folks are not comfortable coming out as LGBT. Organizations can learn to ask questions without assumptions.”

6. Treating all care recipients the same is not a good thing.
“Often, people will assume that they are doing the right thing by making statements like, ‘We treat everyone the same.’ Although that sentiment is coming from a good place,” says Sadiya, “it isn’t our job to make sure that we’re treating everyone the same. It’s all about treating everyone with person-centered care. The goal is making sure that everyone gets to the same destination, which is the best possible care. In order to do that, we must understand an individual’s unique experiences and background.”

7. Language matters.
Language is covered extensively in the SAGECare trainings. Why is it so important? “For a community that’s already been discriminated against, and feels unsafe, using the wrong terms will cause them to shut down and the conversation ends there,” says Sadiya. A couple of examples of language that shouldn’t be used include:

• “LGBT lifestyle” (Using the term “lifestyle” implies it is something you have a choice about.) ”LGBT            identity” or “identity” are better words to replace “lifestyle.”
• “Sexual preference.” (This is another loaded term, implying that you prefer to be LGBT, but that you           could be something else if you want.) “Sexual orientation” is a better term.

“By using language that makes people feel safe, you’re setting yourself up to provide a better standard of care,” says Sadiya.

8. Organizations undergo many positive changes after training.
“After the training, there is a shift in the way that LGBT elders already at the community respond to care,” says Sadiya, calling it “a journey.” She’s noticed many positive changes, including people participating in PRIDE events, and organizations that celebrate diversity across the board. “When companies open the door with LGBT training, that inclusion then starts gravitating out. Their organization becomes a more inclusive place, both for staff and constituents,” Sadiya explains. “I’ve seen organizations that I’m deeply connected to grow and change over the years. It’s been magical watching this happen.”

9. Training benefits everyone at your organization.
Training can benefit all residents and team members at your organization, not just LGBT individuals, according to Sadiya. “These changes toward inclusivity affect the entire diverse population of your organization,” she says.

For more information about SAGECare, or if you’d like to schedule a training for your organization, email .

Today we’re talking to Sadiya Abjani, Director of Learning & Equity at SAGE, the world’s largest and oldest organization focused on advocacy and services for LGBT elders. SAGECare, SAGE’s cultural competency training and credentialing program, provides training and consulting services to elder care providers. SAGECare also offers the added benefit of providing qualifying agencies with a national accreditation to highlight the percentage of trained staff.

Sadiya was kind enough to answer some questions about SAGECare and its training program.

Why should your organization hold LGBT trainings?

“There are many reasons why LGBT training courses are incredibly important for elder care providers,” says Sadiya. “The SAGECare mission is in line with that of elder care communities, to make sure LGBT people are taken care of, that elders are aging with grace.”

“There are many community members that have experienced a great deal of violence and discrimination, and some of that discrimination comes at the hands of medical professionals,” she continues. “Up until 1973, homosexuality was a diagnosable medical condition. An individual could lose everything after that diagnosis. That stigma and fear doesn’t go away. Decades of lack of access to treatment, and mistreatment, are causing people to fear accessing care. Folks are delaying care because they don’t think healthcare providers will treat them with dignity and respect. There is a deep feeling of ‘I won’t feel safe.’ SAGECare training will walk you through preparing for and working through all of that with your clients.”

Although the primary mission in these trainings isn’t monetary, there is a financial component, explains Sadiya. “Boomer consumers are values-based consumers. It’s a huge market and it’s constantly growing. In the under-40 segment, the percentages of LGBT population are even higher,” she says. “Over the next 20–25 years, that market will grow even more. It’s better to do that work early and set your company up for success in the long run.”

What are some of the benefits of getting the SAGECare credential?

“The biggest benefit is that SAGECare is the oldest and largest national credential,” Sadiya says. “Elders reach out to us for care, services and information. Getting the credential on an organization’s website becomes incredibly useful. Folks are also going to our website and are searching for credentialed providers in their area. SAGECare provides that repository of physicians who have been trained to take care of LGBT elders.”

Can you talk about your background and why you work at SAGE?

“I have been in the social justice field for my entire adult life,” says Sadiya. “Previously, I developed training curriculum around fair housing, disability justice, and immigrant rights, and worked on issues related to the shelter systems. While doing this work, I was connected with SAGE through a toolkit I built for a study they had just done about housing discrimination. I started doing trainings for SAGE, and I fell in love with the people that work here and the organization. I saw a job opening and I applied, and it changed my life. I’ve worked here for six years. I love the individuals I get to work with. I learn and I grow every single day. Our mission is to ensure that those individuals who struggled and fought and sacrificed so much for dignity, for justice — those individuals who have paved the way for me to live my identity — get the best care. And it’s not just for them. All of us age. I’m working for a better future, so that I can live my identity out loud. I want to age safely; I want to have good care. This mission resonates with me in many ways.”

What is the most important thing we need to know about LGBT training?

“The most important thing is that this community exists, they are aging, and they are not being cared for in the way that they need,” says Sadiya. “This training sets you up to do your job well for this population.”

In part II of this series, we’ll cover nine truths you need to know about LGBT training. Click here to read the post.

For more information or if you’d like to schedule a training for your organization, email .

 

 

The treats for senior living communities this October included lots of interest from prospects. The tricky part? Staffing issues and COVID-19-related restrictions made it tough for some organizations to take advantage of the momentum.

The Treats: Lots of Tours, Applications and Deposits 

A participant in Washington state said, “Four of our areas (apartments, memory care, assisted living and duplexes) are all 100% full, and I’m not sure that’s ever been the case.” Another marketer in California agreed that business continues to be strong. “We’re going to have 10 move-ins in October. It’s really exciting to see.”  And there’s good news from Arkansas as well:  “Sales for our new neighborhood are good, with 43 of 53 units sold.”

Communities are also trying creative new tactics for bringing in business. One participant from Wisconsin said, “We’ve been really rocking and rolling. For the first time, we offered a promotion of 10% off the entrance fee to people who sign up now, and we’ve had lots of success with it.”

The Tricks: COVID-19 Restrictions and Staff Shortages

Scary Shutdowns 

Something that could scare off prospects: Communities shutting down to visitors because of local COVID-19 restrictions. One marketer shared, “We’re talking about taking everything online again.” A second participant said, “We’re unable to do events, so it’s frustrating.” And a third marketer added, “I’m seeing more restrictions. It’s sad having to see people tap the brakes.”

In some cities, however, it’s nearly business as usual. One participant from Virginia said, “Our team members are all fully vaccinated — it’s a requirement, and I think that’s helped because a lot of prospects asked that question. We’ve been busy giving tours and adding people to the waiting list.”

Creative Hybrid Events

One way of solving the dilemma when prospects are worried about attending in-person seminars: Hold a hybrid event. “As far as marketing events, we have a hybrid event — in person and on Zoom as well, so people can choose to do either,“ a participant shared.

Industry-Wide Staff Shortages

Staffing shortages continue to be a roadblock to sales. One marketer shared, “We’re getting calls and inquiries, but we don’t have enough staff to keep up with the volume …  we had to turn down seven people last week who wanted to move in!” A participant in Arkansas agreed. “Our nursing home is desperately looking for staff and we’re having a difficult time finding applicants.” Another marketer shared, “This is the #1 thing on everyone’s minds — how will we deal with this?” One final comment: “We have a waitlist that’s two pages long. We don’t have the staff at the higher levels of care to cover all the interest.”

Innovative Solutions for Recruiting Staff

When we asked participants if they’d found any effective methods for recruitment in these challenging times, they shared these creative ideas:

• Drive-through career fairs: “We had another drive-through career fair in August, which was successful. They have been fun and an interesting way to get people onto campus.”
• Diversity and inclusion: “We have a resident committee here working hard at looking at diversity and inclusion.”
• Salary hikes: “The board moved our minimum starting wage to $15 per hour, so some will get up to a 40% raise in November.”
• Using staffing firms: Several firms participated in the recent LeadingAge conference, including: Fusion Medical Staffing, Gale Healthcare Solutions, Hireology, OnShift, Intelycare, Prime Time Healthcare  and ShiftMed.  (Varsity is not endorsing any of these firms; rather, merely providing information.)

Holiday Tactics for Targeting Adult Children

Heading into the holidays, some communities are targeting adult children (but not necessarily with in-person events). One participant shared, “We changed our media messages to target adult children more.” Another marketer said, “We put together a one-sheet guide of tips on how to talk about things with your parents.” A third community published an article in a local magazine about ways to connect with adult children who are raising their kids and caring for their parents as well.

Notes From the 2021 LeadingAge Conference

Held October 24-27 in Atlanta, Georgia, the first LeadingAge conference since COVID-19 had lighter attendance than usual, but some fascinating presentations. The major focus? “Technology, technology, technology,” said Derek Dunham, who attended with his Varsity colleagues. For instance, Amazon launched its new senior living product with an enterprise solution. You can read about it in this Senior Housing News article. Varsity, sister firm WildFig Data and Ingleside also presented a session with a technology focus: “Predictive Analytics: Connecting Past Performance to Future Success.”

Look for our next monthly roundtable recap in your inbox. Until then, please be sure to join our weekly Sales & Marketing Roundtable on Thursdays at noon ET, 11 a.m. CT and 9 a.m. PT.

For login information, email 

Although coping with issues like employee retention and vaccine mandates, communities are reporting that leads and sales are somewhere between steady and swamped. Additionally, Lana Peck shared move-in and move-out numbers from the National Investment Center for Seniors (NIC) Executive Survey, and Zack Collevechio and Jodi Gibble shared valuable insights on data analytics and mystery shopping.

From Swamped …

Some community marketers  reported nonstop activity, sharing comments like: “The phone has been ringing off the hook and it’s very hard to keep up.” “We have a move-in almost every day next week, so we’re running as fast as we can.” “Business has been really strong and we’re really happy about that. Right now it’s like a fire hose and we don’t want to turn it off!”

… to Steady

Although not slammed, other communities were making consistent progress.

“Things are going steady and pretty good,” said one marketer. “I don’t want to jinx anything, but we are getting quite a few people interested in independent living. Personal care seems to have picked up somewhat.”

Staffing Issues

One issue standing in the way of move-ins for many communities is staffing challenges. Several marketers said they couldn’t accept new residents because they didn’t have the staff to care for them. We heard comments like: “The challenges that we’re facing are with dining services and actually getting and retaining staff. We’re so short-staffed and it’s not sustainable.” “We’re still having issues with staffing, so we have to turn people down because of our census issues.” “Regarding admissions, at the skilled level we have to turn people away because we don’t have the staff to care for them.”

Impact of COVID-19 Lingers

COVID-19 rates are back up in some communities. One marketer commented: “We had to scale back things in our dining room because our positivity rate is up, so we’re putting some restrictions in place. Another said, “Unfortunately, we had an outbreak in our SNF, so we are monitoring this closely.”

One community is seeing plenty of tours and leads, and its marketer shared, “I think that people have learned how to live with COVID-19 better than we’d thought because it doesn’t seem to scare people anymore to live in congregate living. I think people have started to just peacefully coexist with it and can’t put their lives on hold anymore.”

Vaccine Mandates

To combat COVID-19, some communities are requiring employees to get vaccinated. One marketer shared: “We’ve just released our vaccination mandate, which will begin on November 8. We haven’t heard any pushback, so not sure if that’s a calm before a storm or if it truly won’t be an issue.”  Another said: “We have a mandate of October 15,  and I think some people are waiting to see if we’re serious about that deadline.”

Lana Peck Shares NIC Executive Survey Insights

Lana Peck, Senior Principal from NIC, shared insights from the latest wave of NIC’s Executive Survey. Details on Wave 32 can be found on NIC’s blog by clicking here. Note that the NIC Fall Conference starts November 1 in Houston. More information can be found at this link.

Lana shared: “Towards the end on Wave 32 (the end of September and encompassing the month of August), organizations that said their move-ins were accelerating had gone down quite a bit. As the infection rates have spiked in regions around the country, we’ve seen it reflected in this move-in data as well. Accelerations decreased over the past 30 days. This may be related to the Delta variant, but it also may reflect that some of the pent-up demand is working through the system. Note this doesn’t mean the occupancy is declining, but that the rate of move-ins is slowing. As we look at the move-out data, the grey bar shows that there has been a slowing of move-outs, which is obviously a good thing to stabilize occupancy.”

Mystery Shopping Insights With Jodi Gibble

After mystery shops at 55 senior living communities, Jodi Gibble, sales consultant at Varsity, shared best practices:

• Answer the phone and collect information
• Conduct pre- and post-tour sessions
• Provide enough information on the website to entice the prospect to tour
• Ensure the website is up-to-date (calendar of events, etc.)
• Be generally interested in the prospect and/or their loved one
• Ensure that the community is tour-ready
• Follow up with all emails and tours (Jodi only received calls or emails from half of the communities she called/toured)

For more information, contact Jodi at .

WildFig Data Discussion

Zack Collevechio from WildFig Data, an organization working in the data analytics space, shared key points for senior communities to keep in mind:

• Create a data plan — Planning and organizing your data before you want to analyze it is an unglamorous, but vital step.
• Examine — Look at relationships and trends within your data to estimate ROI when perfect tagging/tracking does not exist.
• Experiment — Test different levels of spending and observe the effect it has on results.
• Go deeper — It’s good to know how many calls or chats you receive in a day. It’s even better to know what people are calling or chatting about.
• Prioritize — Implement a system that directs your sales staff to the best prospects.

If you want to discuss any of this with Zack directly, you can send him an email at .

Look for our next monthly roundtable recap in your inbox. Until then, please be sure to join our weekly Sales & Marketing Roundtable on Thursdays at noon ET, 11 a.m. CT and 9 a.m. PT.

For login information, email .

For the most part, sales are on the upswing again this month.  Our Sales & Marketing Roundtable participants across the country are staying busy with inquiries, events and move-ins, particularly in independent living. We’ve also discussed some great opportunities, like receiving funds through the American Rescue Plan and a new tool communities can use to drive occupancy through culture. Some not-so-high points: a lack of leads in personal care and assisted living, discomfort with asking people if they’ve been vaccinated, and unease about the Delta variant.

Here are some hits and misses in senior living for the month:

HIT: Occupancy continuing to trend upward for independent living.  One community marketer said, “Things are very positive. We’re getting more calls and move-ins.”  Another participant shared,  “We are back to pre-pandemic levels with 84% occupancy,” while a third echoed, “We’re busy across all of our communities with inquiries and tours.”

MISS: Sluggish assisted living/personal care sales. “We’re struggling a bit with personal care. We’re not getting as many referrals or leads,” said one participant.

HIT: Out-of-the-box tactics to fill assisted living/personal care. “Our personal care is still steady with referrals to our short-term rehab from hospitals. We’re also connecting with some of our home care providers that are inside of our building to encourage them to refer their clients to us,” said one participant. Another community is using respite care as an entry point. “We’re focusing on using our respite care and short-term rehab as a way to introduce (people) to the community,” the participant shared. “That’s how we’re getting them in.”

MISS: Communities not being transparent about COVID rates. One resident even started a newsletter to get out the true facts. Read her story here.  

HIT: Creative sales tactics and events. “We’ve started a move-in special, which we’ve never done before,” said one participant. Another shared, “We have our first in-person event next week. The event is called ‘Cappuccinos and Crème,’ and we’re limiting the event size to only 20 attendees plus staff.” A third marketer shared, “In August, we’re doing a ‘Blues and Blueberry’ event that will feature a blues guitarist.”

MISS: Dealing with people who won’t get vaccinated. “There’s been grumbling because some people in the community haven’t been vaccinated,” said one marketer. “We can’t mandate it, and it’s their choice.”

HIT: A new tool to  boost occupancy through culture. At one roundtable, Denise Boudreau-Scott, President of Drive, spoke about the link between culture and occupancy, stating, “There is a strong connection between the culture of your community and occupancy.” Denise shared a free personal values assessment tool to help you to begin to understand the culture of your community. You can then work with your leadership to improve it, since it is proven to impact occupancy. Click here for the assessment tool or reach out to Denise directly at   to discuss your community’s culture.

MISS: Attention from OSHA. “Everyday and clinical operations are getting back to normal, which means OSHA and other surveys are coming back,” shared one participant. “A lot of communities are not used to this, and some are getting hit hard by missteps. The clinical folks are under the gun to get back to regular operations and making sure things are not overlooked.”

HIT: Qualified applicants. “Those that are coming in have already done their research on our website and are financially qualified,” shared one participant. “They’re ready to make a decision.”

MISS: The Delta variant. “We were opening up and loosening restrictions, but now everything is tightening up a bit,” one marketer said. “There is concern about the new variant.” 

HIT: Opportunities to receive funds through the American Rescue Plan. “It is a great way to get money to help support projects that may have been put off,” says participant Seth Anthony. “There are a ton of different ways this money could be utilized, it just needs to be framed correctly and requested from the right place. It’s not like applying for federal money. Local townships are allowed to spend the money however they like and there’s not a lot of paperwork involved.” If you’re interested in learning more, contact Seth Anthony directly at .

All in all, this month has seen more hits than misses. Sales counselors are busy, internet inquiries are flooding in and communities are filling apartments. One participant even said, “We’re full, so we’re not actively pursuing assisted living. We’re putting people on a waitlist at the moment.”

Look for our next monthly roundtable recap in your inbox. Until then, please be sure to join our weekly Sales & Marketing Roundtable on Thursdays at noon ET and 11 a.m. CT.

For login information, email .

 

The senior living industry is regaining speed after COVID-19, with some good surprises — and some challenges. One participant had a conversation recently in which she compared the current industry environment to a train, saying, “It takes a little time to get it going, but we continue to chug along, and we’re getting there.”

Read on for 7 takeaways from a month of conversations with communities across the country.

1.  Leads are flooding in, especially in independent living.

Communities are seeing a lot of activity — even if they’re not holding events yet.

2. The American Rescue Plan gives communities the opportunity to get funds from local government.

A lot of dialogue this month centered around the  American Rescue Plan and how senior living communities can get a stake of those funds. The money can go to any community, but nonprofit organizations have a strong story to tell. So if you fall into this category and serve seniors, you are positioned well to receive funding, as long as you know who to ask, according to Seth Anthony, a roundtable participant and Marketing & Business Development Manager at LW Consulting.

If you’re interested in learning more about how to receive these funds, contact Seth directly.

3. Marketing higher levels of care is a challenge.

Leads and sales for care higher up the continuum are improving, but lagging behind independent living. One reason for that is competition with communities that have lifted restrictions.

Another roadblock is staffing issues. One participant shared about having trouble hiring enough employees to meet staffing requirements for a higher level of care.

4. COVID-19 safety concerns are down.

Prospects’ concerns about safety and precautions related to COVID have lessened considerably.

5. Questions about the post-COVID experience are up.

Many prospects are now concerned about whether restrictions on dining, programming and visiting have been removed. They are ready to get back to normal. One roundtable participant said, “COVID-19 seems to be out of the picture, but our team is getting questions such as, ‘Can I visit as a prospect?,’ ‘Can family visit me if I move in?’ and ‘Are your dining rooms open?’”

6. Communities are offering incentives for staff vaccinations.

More team members have gotten the vaccine, but the percentages are still lower than for residents. Communities are using tools such as education, one-on-one meetings and incentives to boost participation rates.

7. Some communities have seen leads and move-ins skew younger.

Some participants are noticing that the average age of leads and move-ins is lower than it’s been in the past few years. One marketer said, “We’ve had several (new residents) in their 60s and early 70s. We’re definitely seeing a trend here. There is some feeling that after being cooped up during COVID-19, people are drawn to this environment.”

All in all, it’s been a great month! Sales counselors are busy, phones are ringing, events are well-attended and communities are filling apartments that have been empty for a long time. One participant even said, “I’ve been here 17 years and I can’t remember a time where we’ve seen the interest we have recently.”

Look for our next monthly roundtable recap in your inbox. Until then, please be sure to join our weekly Sales & Marketing Roundtable on Thursdays at noon ET and 11 a.m. CT.

For login information, email .