Tag: senior living marketing

When a senior living community embraces healthcare as part of its brand—not something to distance itself from—it unlocks a competitive advantage many organizations overlook. That idea set the tone for this week’s conversation on Varsity’s weekly Roundtable, where we were joined by Michael Whitlow, VP of Sales & Marketing Services at Greystone Communities.

Michael offered a candid look at what it really takes to market the healthcare end of the continuum, from building trust through honest guidance to strengthening referral partnerships and owning your role as the local expert. Below are a few Fresh Perspectives from his discussion.

BE THE EXPERT, EVEN WHEN THE ANSWER IS “NOT HERE”

Recommendation is part of the job, even if that means sending a family somewhere else. Guiding people to the right fit builds long-term credibility, reputation and referrals that no ad campaign can buy.

OUTREACH IS A DISCIPLINE, NOT A PERSONALITY TYPE

The best outreach pros aren’t the chattiest, they’re the most consistent. Give the role to someone methodical, organized and scheduled for at least two solid days a week — and watch partnerships, not just “activity,” grow.

MAKE STORYTELLING YOUR MOST VALUABLE SERVICE LINE

Video testimonials, resident ambassadors and even stories from those who’ve passed on are powerful tools to humanize healthcare. Done thoughtfully, these narratives soften fear, honor lives and make the continuum feel like a promise, not a threat.

DON’T LET STAR RATINGS DO ALL THE TALKING

A CMS rating can make or break hospital networks, but it’s not the whole story for families. Celebrate the five stars, but also equip your team to explain the dips, put them in context and reassure partners that quality — not just a score — is being managed.

Varsity’s Roundtable is a weekly virtual gathering of senior living marketers and leaders from across the nation. For updates about future weekly Roundtable gatherings, submit your name and email address here. 

In senior living sales, the real work doesn’t end when the tour does — it begins. Families often leave communities feeling hopeful yet overwhelmed, facing a mix of emotions, logistics, and uncertainty about what comes next. Turning that uncertainty into clarity requires more than follow-up calls — it takes empathy, guidance, and a genuine commitment to helping families move forward.

That’s the message shared by Kiera DesChamps, founder of KD Consulting Group and author of the new book After the Tour, during Varsity’s weekly Roundtable. Drawing on her deep experience helping communities improve occupancy while supporting families through transitions, Kiera discussed how sales teams can transform interest into action through trust, partnership, and hands-on problem-solving.

Below are a few Fresh Perspectives from her discussion.

TURNING INTEREST INTO ACTION STARTS AFTER THE TOUR

The real work begins once prospects leave the community. Families go home to emotional and logistical overwhelm, not disinterest. Sales teams that guide, not just follow up, turn that silence into trust and momentum.

LISTS DON’T CLOSE SALES — SOLUTIONS DO

Every community can hand out a glossy packet, but real differentiation comes from solving problems. Warm introductions, coordinated next steps, and genuine support move families forward faster than information alone.

FOLLOW THE LEADER MODEL

Kiera’s LEADER framework — Listen, Engage, Adapt, Deliver, Execute revenue — shifts sales from scripted outreach to personalized guidance. Adapting and delivering tangible help builds confidence and readiness to move.

PARTNERSHIPS BUILD TRUST AND SCALE IMPACT

A short list of vetted, educated partners acts as an extension of the sales team. These collaborators can provide hands-on help without overloading staff and strengthen the community’s credibility with families.

REPRESENTATION STRENGTHENS CONNECTION

Families feel safer and more confident when they see themselves reflected in the people and partners representing a community. Diversity and authentic relationships create comfort and belonging from the first interaction.

INVEST WHERE IT MATTERS MOST

Rethink incentives. Instead of rent discounts, fund practical help like downsizing assistance or floor plan consultations. These creative investments reduce stress, boost readiness, and show families they’re not alone.

Varsity’s Roundtable is a weekly virtual gathering of senior living marketers and leaders from across the nation. For updates about future weekly Roundtable gatherings, submit your name and email address here. 

In senior living sales, more information doesn’t always mean more impact. Too many choices, overly long tours, and detail-heavy presentations can overwhelm prospects, stalling decisions instead of inspiring confidence. The communities that stand out are the ones that simplify, personalize, and make the experience feel truly relevant to each individual.

That philosophy was at the heart of a recent Varsity Roundtable featuring Hoyle Koontz, Partner at The Vectre. Hoyle shared insights on how to turn prospects into residents by focusing on empathy, visual storytelling, and personalization, helping sales teams connect on a human level and guide prospects toward action. Below are a few Fresh Perspectives from his discussion.

TOO MANY CHOICES CAN STALL DECISIONS 

Senior living prospects often face “analysis paralysis.” With endless options for communities, floor plans, and financial plans, the path forward becomes overwhelming. Simplifying and personalizing the experience helps prospects move from indecision to action.

LESS IS MORE IN SALES TOURS 

The “Gilligan tour”—long, detail-heavy, and exhausting—doesn’t stick. Today’s prospects need focused, meaningful interactions that highlight what’s truly unique about a community, not a laundry list of features they’ll forget by tomorrow.

SEEING IS REMEMBERING 

With 40% of the brain’s nerve fibers tied to vision, visual storytelling isn’t optional—it’s essential. Using personalized, relevant imagery helps information “stick,” while cluttered visuals only add confusion.

PERSONALIZATION DRIVES CONVERSION 

Eight out of ten prospects are more likely to buy when they feel seen and understood. From customized tours to individualized digital brochures, personalization turns sales from transactional to relational.

MEET PROSPECTS WHERE THEY ARE 

Instead of waiting for leads to visit the community, Vectre’s YourTour brings the experience to them. Virtual tools allow sales teams to connect with out-of-market prospects early, building relationships and breaking down misconceptions before a visit even happens.

PRICE STRUCTURED LIKE SENIOR LIVING ITSELF 

The Vectre’s pricing model mirrors the industry it serves: an entry (setup) fee plus monthly fees. Ranging from $10,000 to $18,000 for setup, the investment is designed to grow with a community’s needs, paying off through more efficient sales processes and higher conversions.

Varsity’s Roundtable is a weekly virtual gathering of senior living marketers and leaders from across the nation. For updates about future weekly Roundtable gatherings, submit your name and email address here.

In an era when attention spans are short and polished marketing is everywhere, authenticity has become the most powerful storytelling tool. Real faces, real voices, and real emotion connect with audiences in ways no script or slogan can. That belief drives filmmaker Peter Murphy Lewis, co-creator of People Worth Caring About, a YouTube documentary series that shines a light on caregivers in long-term care communities across the country.

During our latest Roundtable, Peter shared how storytelling can shift public perception of aging and care by focusing on the humanity behind the work. His philosophy—“human over Hollywood”—champions simplicity and sincerity, using caregivers’ voices to build trust and transform how people see senior living. Below are a few Fresh Perspectives from his presentation. 

STORYTELLING AS ADVOCACY 

Peter’s documentaries aren’t just creative projects, they’re advocacy tools that reframe how people see senior living. By spotlighting caregivers, he’s helping close the gap between perception and reality, showing the humanity and pride behind the profession.

CAREGIVERS AS BRAND AMBASSADORS 

Rather than relying on polished marketing or executive voices, Peter believes trust should flow through caregivers. Their authenticity, warmth, and relatability build credibility in a way no ad campaign can replicate.

“HUMAN OVER HOLLYWOOD” APPROACH 

His philosophy of keeping production simple—often just an iPhone and a good story—proves that emotional truth resonates more than cinematic polish. Real faces and raw emotion create stronger audience connection.

REGIONAL CULTURE SHAPES CARE 

Through filming in places like Ohio, Kansas, and New Mexico, Peter discovered how culture deeply influences care, from joyful, music-filled communities to those shaped by Indigenous and Latin American traditions of respect for elders.

STORY AS A TRUST-BUILDING TOOL 

Peter sees storytelling as a way to “de-risk” decisions for families. When potential residents see genuine care and connection, they stop worrying about amenities and start feeling comfortable with the people behind the community.

SIMPLE FRAMEWORK, POWERFUL IMPACT 

His Before, After, and Amplify storytelling model helps even non-marketers craft emotionally resonant stories. By showing transformation—personal or professional—organizations can inspire empathy and engagement with just a few words.

Varsity’s Roundtable is a weekly virtual gathering of senior living marketers and leaders from across the nation. For updates about future weekly Roundtable gatherings, submit your name and email address here.

Every community has amenities. Every community has services. But not every community has a voice—a distinct personality that captures who they are and why people belong there. During our latest Roundtable, Rob Smith, Varsity’s Executive Creative Director, explored how to uncover and amplify that voice to create deeper, more authentic connections with prospects and residents.

Rob shared strategies for identifying the traits that make your community truly one of a kind and how to express that identity through storytelling, archetypes, and consistent messaging. His insights highlighted how clarity of voice can transform marketing from transactional to emotional, helping communities stand out in a crowded senior living marketplace. Below are a few Fresh Perspectives from his discussion. 

UNIQUE COMMUNITY IDENTITY

To stand out in a competitive market, it’s crucial to identify and showcase the unique traits and experiences that define your community. This distinct personality helps capture the attention of potential residents and differentiates you from competition.

ENGAGING STORYTELLING

Highlighting your community’s authentic voice through compelling stories about residents, staff, and interactions helps create deep emotional connections with prospective residents. This narrative approach is essential in turning initial interest into lasting relationships.

ARCHETYPES FOR BRAND DEPTH

Incorporating Jungian archetypes into your brand strategy helps dimensionalize and enrich your community’s voice. Choosing the right archetype or combination can powerfully convey your community’s core values and aspirations to potential residents.

DYNAMIC BRAND POSITIONING

Through qualitative engagement with community leadership and archetype exploration, identify not only what your community is today but also its future potential. Craft an authentic, aspirational brand positioning that distinguishes your community in the marketplace and resonates deeply with your target audience.

Varsity’s Roundtable is a weekly virtual gathering of senior living marketers and leaders from across the nation. For updates about future weekly Roundtable gatherings, submit your name and email address here.